findatime is a free social scheduling app that finds when you and your friends are both free. You mark your available hours each week, share a single link, and findatime automatically surfaces the times that overlap — so you can stop the back-and-forth of 'when are you free?' texts and just make the plan.

How do casual plans work on findatime?

Instead of polling a group chat, you post what you're up for — a gym session, a hike, a coffee — along with a time. Share it with a Group so the whole crew sees it at once. Friends who are free tap 'I'm Keen'. No RSVPs to chase, no one feels pressured.

Does findatime sync with my calendar?

No. findatime does not sync with Google Calendar, Outlook, or any calendar app. You manually mark the hours you're free each week, which takes about 30 seconds. Your contacts and calendar data stay completely private.

Can I use findatime to catch up with friends overseas?

Yes. findatime works across timezones. You mark your free hours in your local time, your friend marks theirs in their local time, and the app shows you the overlap in your own timezone — no mental math required.

Yes, findatime is free to use. Set your availability, share your link, and start making plans at no cost.

How is findatime different from a group chat?

Group chats require back-and-forth messages to find a time everyone's free. findatime eliminates that: you mark your availability once, share a link, and the app shows the overlap automatically. For casual plans, you post once and see who's keen — no chasing RSVPs.

The Low-Pressure Way to Organise Kids' Activities With Other Parents

The hidden project management of parenting

If you're a parent, you're also a project manager. Not by choice — by necessity. Every week, you're coordinating:

Playdates with other families
Carpooling to school and activities
Group outings to the park, the pool, the museum
Birthday party logistics
Team sports schedules
Holiday catch-ups

Each of these is a mini-project that requires finding a time that works for multiple families, each with their own schedule of activities, work commitments, and family rhythms. And the tool you're using to manage all of this is... a group chat.

No wonder you're tired.

Why activity coordination is exhausting

1. Every family's schedule is different

Kids have different activities on different days. Each family has a different rhythm. When you ask "what day works for everyone?", you're asking a question that has a different answer for every family in the group — and the answer changes every week.

2. The coordination problem scales badly

With two families, finding a time is a negotiation between two schedules. With five families, it's a negotiation between ten pairs of schedules. The cognitive load doesn't just increase — it multiplies.

3. Nobody wants to be the coordinator

In every parent group, there's usually one person who takes on the emotional labour of coordinating. They're the one who sends the "okay, so it looks like Saturday at 10 works for most people — does that work for everyone?" message. That person is doing unpaid project management, and they're the reason any activity ever happens. But they also burn out.

4. The "silent no" problem

Parents who can't make a proposed time often just don't respond. They don't want to be the person who kills the plan by saying "we can't." So they stay quiet, the coordinator doesn't know whether to proceed or wait, and the plan stalls.

How to make it effortless

1. Share availability, don't negotiate

Instead of asking "what day works?" — which starts a negotiation — share your availability link. "Here's my link — mark when you're free and I'll see when we all overlap." The overlap finds itself. No back-and-forth. No mental math.

2. Let every family respond on their own time

The problem with "who's free Saturday?" is that it demands a response now. The fix is to let every family mark their availability when they have a moment — after the kids are in bed, during a lunch break, whenever. No ticking clock. No "left on read" anxiety.

3. Make the default action easy

In a group chat, the default action is "reply with your availability." That's high-effort. The default action should be "tap a few time slots and close the page." That's what findatime does — each parent marks their free hours on their own time, and the group sees the overlap when it appears.

4. Remove the coordinator burden

With a shared availability link, the overlap is calculated automatically. No one has to be the coordinator. No one has to tally responses, find the overlap, and propose a time. The plan appears when there's a match.

5. Accept that not everyone will make every activity

If 4 out of 6 families can make Saturday, do Saturday with 4. The 2 who can't will join next time. Trying to find a time that works for 100% of a group is the fastest way to never do anything.

The system that works

One parent shares a link in the group chat: "Mark when you're free this week — I'll see when we all overlap."
Every family marks their availability independently, on their own time. No group negotiation. No sequential responses.
The overlap appears for everyone to see. If there's a time that works for the group, it's obvious. If there isn't, you can see the near-misses and adjust.
Someone taps "I'm Keen" on the time that works. Others do the same. When enough families are keen, the activity is confirmed.

No one had to be the coordinator. No one had to send 15 messages. No one had to feel guilty for not responding quickly enough.

Frequently Asked Questions

How do I get other parents to use this?

You don't need them to "use" anything. You share a link, they tap their free times, and the overlap appears. No download, no signup. It's lower-friction than the group chat negotiation it replaces.

What if the group is too big for everyone to agree on a time?

That's normal. If 4 out of 6 families can make Saturday, do Saturday with 4. The 2 who can't will join next time. Trying to find a time that works for 100% of a group is the fastest way to never do anything.

Should I stop using the group chat entirely?

No — group chats are valuable for community, photos, and general communication. The issue isn't the chat; it's using the chat for coordination. Keep the chat for conversation; use a scheduling tool for planning.

How do I handle last-minute changes?

If someone's availability changes, they can update their marked times. The overlap recalculates automatically. No need to send a "actually, we can't do Saturday anymore" message to the whole group — just update your availability and the new overlap appears.